Constitution & By-Laws
Adopted: September 13, 1966
Revised: October 28, 2008
Article I Name, Purpose and Authority
Section 1. The chapters of men’s Fraternities at Old Dominion University hereby associate and adopt in place of all previous agreements, these articles as the constitution for the Interfraternity Council of Old Dominion University, which shall herein be known as the Interfraternity Council.
Section 2. The purposes of the Interfraternity Council shall be to foster cooperation among the member chapters and to promote the strengths and general welfare of the Old Dominion University Fraternity community. Specifically, they shall include:
1. The primary purpose, to strengthen and promote the Greek community through recruitment programs.
2. To act as a judicial body in a dispute settling capacity with disciplinary powers.
3. To act as an informative body.
4. To promote Greek unity.
5. To take an active role in promoting sportsmanship in Greek sports activities.
6. To promote scholarship among the Greek community.
Section 3. The Interfraternity Council derives its authority from the President of the University, and the individual chapters on campus.
Article II Membership, Representation, and Expansion
Section 1. The Interfraternity Council shall be composed of the recognized Old Dominion University sanctioned chapters and the approved colonies of men’s social/general college fraternities located at Old Dominion University who are affiliated with the North American Interfraternity Conference (NIC).
Section 2. Colonies are non-voting members of the Interfraternity Council. If a colony wishes to have voting status in the Interfraternity Council they must be approved by a two-thirds (2/3) vote of quorum with at least one (1) week’s notice to any vote. If a colony is approved for voting status, then they will abide by the same rules of every sanctioned fraternity.
Section 3. The General Council shall be composed of a minimum of two (2) chapter representatives sent by respective chapters, and each representative must be a present, active brother of his respective chapter and must be dressed in an appropriate manner. Appropriate dress is either a buttoned/collared shirt and tie or stitched/embroidered letters.
Section 4. Each chapter of the Interfraternity Council must also assign chapter representatives to the following Interfraternity Council positions:
One (1) Recruitment Representative
One (1) Judicial Board Representative
One (1) Expansion Committee Representative (when necessary)
Section 5. Each chartered chapter shall have a maximum of four (4) votes on the Interfraternity Council, but only one (1) per present representative.
Section 6. Members of the Executive Council of the Interfraternity Council can propose amendments and nominations to the General Council. Every Executive Council member may vote on any proposal or nomination with the exception of the President of the Interfraternity Council, who may only vote in order to break a tie.
Section 7. Any member may motion for the Interfraternity Council to open expansion, given that there are no sanctioned colonies currently on campus. One (1) week following the motion, a vote for expansion of the Interfraternity Council will be held in which a three-fourths (3/4) majority is required to pass. Upon passage, the Expansion Committee will be enacted, as described in Article V, Section 3.
Section 8. Any national social/general college Fraternity affiliated with the NIC that is interested in joining the Old Dominion University campus must petition the Interfraternity Council for colony status after the IFC has opened for expansion. Two (2) weeks after receiving the first petition, the Expansion Committee will cease accepting petitions for membership and deliberate for one (1) week before presenting its findings to the General Council, recommending which fraternity it feels would best represent and promote the ideals of Greek Life at Old Dominion University.
Section 9. One (1) week after the Expansion Committee has presented, the General Council will vote to extend an invitation to the recommended fraternity to establish a colony at Old Dominion University. This vote requires a two-thirds (2/3) majority to pass.
Section 10. The President shall appoint one (1) Interfraternity Council member to serve as the Student Government Representative for IFC in the Student Government Association (SGA) House of Representatives. He shall attend all SGA House of Representatives meetings and report back to the Interfraternity Council.
Article III Executive Council
Section 1. The General Council shall annually elect nine (9) officers who serve on the Executive Council of the Interfraternity Council. The elected officers are the President, Executive Vice President, Judicial Board Chair, Treasurer, Secretary, Vice President of Public Relations, Vice President of Recruitment, Vice President of Academics, and the Student Government Senator. In addition, there is one (1) appointed officer, the Student Government Representative.
1. The President of the Interfraternity Council shall be the Chief Executive Officer and shall preside over all official meetings of the Interfraternity Council and the Executive Council. He shall be the official representative of the Interfraternity Council to non-Interfraternity Council activities, unless someone is delegated as his representative.
2. The Executive Vice President shall assist the President as directed, preside at all official meetings in the absence of the President and shall succeed to the Office of the President whenever that office is declared vacant by the Executive Council due to the absence of the President. The Executive Vice President will be in charge of forming and assigning duties to any committee deemed necessary by the Interfraternity Council. He is also responsible to oversee all the Interfraternity Council committees.
3. The Vice President of Recruitment shall be responsible of all Interfraternity Council recruitment activities. He shall keep records of each chapter’s recruitment statistics as well as each chapter’s pledge class statistics.
4. The Student Government Senator shall represent the Interfraternity Council in the Student Government Association (SGA) General Assembly. He shall attend all SGA General Assembly meetings and report any pertinent information to the Interfraternity Council.
5. The Chief Justice shall be invested with the judicial powers and authority of the Interfraternity Council. He will head a board comprised of representatives from each chapter that will investigate any problem and bring the findings of the committee to a vote by the Interfraternity Council in accordance with the “Interfraternity Council Judicial Board Policy At Old Dominion University.”
6. The Secretary shall handle all Interfraternity Council correspondence, maintain Interfraternity correspondence, record and distribute minutes of Interfraternity Council meetings, handle correspondence with NIC, and perform such other duties as directed by the President of the Interfraternity Council.
7. The Treasurer shall be in charge of all financial transactions conducted by the Interfraternity Council. He shall inform chapters of the Interfraternity Council bank account balance(s). He shall be in charge of notifying all Chapters of their dues for each semester and also inform them of any outstanding debts.
8. The Vice President of Public Relations shall help all chapters with promoting any and all chapter sponsored events to the best of his ability. He will work with the school and school-sponsored organizations to promote the Interfraternity Council to the Old Dominion University community.
9. The Vice President of Academics is responsible for all Interfraternity Council sponsored scholarship and academics events. He shall oversee the Interfraternity Council study hall and help to promote outstanding academics within the Interfraternity Council chapters with the use of the Scholarship Committee.
Section 2. The Interfraternity Council Executive Council shall govern the Interfraternity Council and hold all chapters and comprised members to its regulations.
Section 3. The Executive Council shall be the governing body of the Interfraternity Council while school is not in session.
Section 4. Members of the General Council may attend any meeting of the Executive Council.
Section 5. Should vacancies exist on the Executive Council, nominations and elections for that office shall be held in within two meetings, unless it occurs when school is not in session.
Section 6. Any member of the Executive Council has the right to request a Judicial Board investigation of an officer if his duties are neglected or if his presence on the Executive Council could be detrimental to the Interfraternity Council in any way.
Article IV Removal of Officers
Section 1. Any member of the Executive Council may be subject to removal from office after an in-depth investigation by the Judicial Board. If deemed necessary, the Judicial Board will recommend that the officer in question be removed from office. The removal is subject to the two-thirds (2/3) vote of the General Council, not including the officer’s chapter.
Article V Committees
Section 1. The Executive Vice President will oversee all committees unless otherwise noted.
Section 2. Any member of the General Council may head any committee aside from special committees.
Section 3. Committee Creation and Dissolution
1. Any member of the General Council, with approval of the Executive Vice President, can propose, in writing, the creation of any committee that he feels is necessary for the prosperity of the Interfraternity Council.
2. Any member of the General Council, with approval of the Executive Vice President, can also propose, in writing, the dissolution of any committee that he deems unnecessary to the function of the Interfraternity Council.
3. Only proposals that have been approved by the Executive Vice President will be allowed to be presented to the General Council.
4. One (1) week after the written proposal has been submitted to the General Council, a vote will be held in which a two-thirds (2/3) majority is required to pass.
Section 4. General Committees
1. The Sports Committee shall report the President’s Cup standings to the Interfraternity Council whenever possible. It shall also inform the Interfraternity Council of any upcoming sporting events that Old Dominion University’s Recreational Sports Department conducts in order for all fraternities to be able to participate.
2. The Fundraising Committee shall set up at least one fundraiser per semester in order to generate additional funds for the Interfraternity Council.
3. The Philanthropy Committee shall set up at least one philanthropy event per semester for a worthy cause that would benefit those in need.
4. The Community Service Committee shall set up at least one community service event per semester to benefit Old Dominion University and the surrounding community.
5. The Technology Committee shall be in charge of the Interfraternity Council website and listserv. It shall keep the website up to date and add any material asked by the Executive Council or the General Council as long as it is not gaudy in nature or detrimental to the Interfraternity Council or Old Dominion University.
6. The Interfraternity Relations Committee shall set up at least one social event per semester to help facilitate a sense of community and foster cooperation between the sanctioned chapters and colonies of the Interfraternity Council at Old Dominion University.
7. The Risk Management Committee shall work with the chapters to deal with any issues that may be of risk to the individual chapters or the IFC as a whole. It shall set up at least one risk management event per semester.
8. The External Programming Committee shall work with other organizations in the Old Dominion University community in order to foster new partnerships and strengthen existing ones. The External Programming Committee will use utilize these relationships to plan and implement events that will benefit IFC, the Greek community, or the Old Dominion University community as a whole.
Section 5. Special Committees
1. The Recruitment Committee is headed by the Vice President of Recruitment and is composed of one recruitment representative from each chapter. The chapter representatives will report recruitment statistics to the Vice President of Recruitment who will then report them to the General Council. The Vice President of Recruitment can also utilize this committee to present and discuss new recruitment ideas before presenting them to the General Council.
2. The Judicial Board is headed by the Chief Justice and is composed of one representative from each chapter. The Judicial Board shall act as the investigative body of the Interfraternity Council and as the jury in Judicial Board hearings according to the rules and provisions laid out in the “Interfraternity Council Judicial Board Policy At Old Dominion University.”
3. The Public Relations Committee is headed by the Vice President of Public Relations and is utilized by him to help, where needed, with any public relations issue or project, such as the Greek Columns.
4. The Expansion Committee will only be enacted when the Interfraternity Council votes to open expansion. The committee will be composed of one representative from each sanctioned chapter and will be headed by the Executive Vice President. The job of the Expansion Committee is to analyze petitions from general/social fraternities that wish to establish themselves on the Old Dominion University campus as well as meet with representatives from each of the petitioning fraternities in order to decide which would be best suited to represent the Interfraternity Council and Greek Life as a whole at Old Dominion University. The committee will then deliberate and present its findings based on the guidelines established in Article II, Section 8.
5. The Greek Week Committee can be headed by any member of the General Council with the approval of the Executive Vice President and is composed of volunteers from the General Council. The committee head works with Greek Week representatives from the Panhellenic Council and the National Pan-Hellenic Council along with the Greek Week Coordinator to set up activities for Greek Week and reports to the Interfraternity Council on news and updates whenever possible. The Greek Week Committee may also be called upon to assist the Greek Awards Coordinator if necessary.
6. The Academics and Scholarship Committee is headed by the Vice President of Academics. The committee’s purpose is to actively help all fraternities with their scholarship needs [and] provide insight on programs relating to academic excellence within the Interfraternity Council and the individual chapters.
Section 6. The Executive Vice President may suggest a Judicial Board investigation of a committee head member if he is not fulfilling his duties. The only way a committee head can be expelled is by a General Council vote of two-thirds (2/3). This does not apply to Special Committees.
Article VI Elections
Section 1. Any man who has been initiated into membership of an Old Dominion University sanctioned Fraternity, and who is in good standing with the Old Dominion University shall be eligible for nomination to an Interfraternity Council office. Each candidate must meet have at least a 2.5 cumulative grade point average.
Section 2. Nominations can be opened for the officer positions of the Interfraternity Council by any man who qualifies. All Interfraternity Council representatives and the current Executive Council (minus the President) shall vote in a secret ballot election, in which a simple majority is needed to win.
Article VII Dissolution
Section 1. Should the Interfraternity Council of Old Dominion University ever cease to operate, all assets of the Interfraternity Council at such time of dissolution shall be liquidated and divided equally among all recognized chapters of the Old Dominion University Interfraternity Council.
Article VIII Amendments
Section 1. This Constitution may be amended by a three-fourths (3/4) vote of the General Council of the Interfraternity Council, provided that the amendment was introduced at a previous meeting, in writing.
Section 2. Every time that amendments are made to the IFC Constitution & By-Laws and/or the “Interfraternity Council Judicial Board Policy At Old Dominion University,” the changes must be kept on file in the Greek office and the date of when the proposed amendments were voted in must be documented before the actual start of the legislature’s body.
Article IX By-Laws for the Interfraternity Council
Section 1. Meetings - The Interfraternity Council shall meet officially at least once per week during the fall and spring semesters. These meetings are limited to one (1) hour in duration. The Executive Council shall meet at a time to be designated by the Executive Council before every General Council meeting.
Section 2. To help meet the one hour time limit for the Interfraternity Council General Council meetings, the Interfraternity Council Secretary will read only the new business portion of the previous meeting’s minutes. Furthermore, the only announcements that should be read to the Interfraternity Council General Council are those that have not been previously distributed.
Section 3. Quorum - a simple majority (51%) of the Interfraternity Council shall constitute a quorum for the transaction of business.
Section 4. Dues - Chapters will be notified of the due date for semester dues by the Treasurer at least two weeks prior. Dues are $5.00 per chapter member up to fifty (50) members.
Section 5. Attendance - Chapters will be assessed fines for representatives that do not attend Interfraternity Council General Council meetings. Each chapter must have at least two (2) representatives at each General Council meeting. The fine is $5.00 for each representative missing, resulting in a fine of $10.00 for both representatives not attending. Failure to pay the assigned fine two (2) weeks from the day it was incurred will result in the loss of voting privileges until such time that the fine is paid. Fines may be waived if the Executive Council is notified of the absence. If a fine for missing a meeting is delinquent for more then two weeks then a charge of $2.00 per day will be assessed for every day that the fine is late past the two-week delinquency mark. Only the days that Old Dominion University classes are in session will constitute as a counted day for delinquency.
Section 6. A $15.00 fine will be assessed for any check returned due to insufficient funds.
Section 7. A charge of $2.00 per day will be assessed for every day that Interfraternity Council fines and/or dues are late, only days that Old Dominion University classes are in cession will constitute as a day. The due date will be announced at least two (2) weeks in advance.
Section 7B. If fine(s) and/or dues are delinquent when classes terminate for the semester, then an additional fine will be assessed against the offending chapter; $10 at the end of the fall semester and $50 at the end of the spring semester. Fines and/or dues are considered delinquent if they have not been paid within two weeks of being incurred.
Section 8. Chapter Debt - If a sanctioned fraternity of the Interfraternity Council has a debt that is or exceeds $200, then the Interfraternity Council Treasurer must file charges against said chapter for a Judicial Board Hearing.
Section 9. “Greek Scholarship Program”
1. Chapter members who do not maintain a cumulative 2.0 GPA are required to participate in the mandatory “Greek Scholarship Program” setup by the Office of Student Activities and Leadership and the Advising Services Office.
2. Failure to participate in the program by a chapter member will result in the following:
a. A letter stating the chapter member’s refusal to participate in this mandatory program will be sent to the Chapter President, Chapter Advisor and National Headquarters.
b. A $50 fine per person will be levied against the chapter for each member who refuses to enroll or participate in the program.
Section 10. Motions - all motions made to the Interfraternity Council General Council must be made in writing with the signature of at least two (2) Interfraternity Council representatives prior to the start of an Interfraternity Council General Council meeting. In addition, all motions brought before the Interfraternity Council, not general in nature or specifically needing to be addressed, shall be tabled for one week to allow chapters to discuss the motion and inform their respective representatives how the chapter wishes to vote.
Section 11. Robert’s Rules of Order shall be the guideline for all Interfraternity Council meetings.
Section 12. The Interfraternity Council and all members that make up their respective chapter shall be subject to all programs and guidelines set forth by the North American Interfraternity Council (NIC), Old Dominion University, ODU’s Office of Student Activities and Leadership, the Greek Advisor, and or the Interfraternity Council. Any breach of said implemented programs and guidelines may result in a Judicial Board investigation if the Executive Council and/or the Greek Advisor deem(s) an investigation is necessary.
Section 13. The Judicial Board will act when called upon to investigate any charge, violation, or alleged misconduct by any Interfraternity Council sanctioned fraternity or any of its comprised members. All guidelines for investigation, notice of hearing, hearing, appeal, and sanction(s) for the Judicial Board are expressively stated in the “Interfraternity Council Judicial Board Policy At Old Dominion University”.
Section 14. Interfraternity Sponsored Event - This is any event that the IFC’s name is somewhat associated with presenting the event. There must be a minimum number of at least five active members from every fraternity comprised within the Interfraternity Council to constitute a chapter of properly attending. It is up to the IFC President to declare a certain event to be an IFC sponsored event.
Section 15. Interfraternity Funded Events - This is any event that the IFC spends at least 100 dollars towards putting on any event. There must be a minimum of 51% of the active chapter’s roster to constitute a chapter of properly attending. It is up to the IFC President to declare a certain event to be an IFC funded event.
Section 16. Any violation of any section within Article IX may result in a Judicial Board hearing as so requested by the IFC Greek Advisor, IFC Executive Board member (excluding the IFC Judicial Board Chair), or IFC Chapter that is in good standing with the IFC and that has just cause.
Section 17. The powers not delegated to the Interfraternity Council by this constitution, nor prohibited to it by the chapters, are reserved to the chapters respectfully.
Article X FIPG Manual
Section 1. The Interfraternity Council at Old Dominion University recognizes all policies suggested in the FIPG Manual of Risk Management. Members and chapters of the ODU Interfraternity Council will uphold and enforce these policies. The Judicial Board of the ODU Interfraternity Council will deal with violations of this policy. The Interfraternity Council of ODU will further it’s position on Risk Management by engaging in, and enforcing policies of its own which may be deemed necessary for the chapters at ODU.
Article XI Risk Management Policy of the Interfraternity Council
Section 1. Risk Management shall be defined as taking appropriate measures to minimize the risk and assure safety and well being of members and non-members interacting with the chapters represented under the Interfraternity Council.
Section 2. The Risk Management policy of the Interfraternity Council at ODU involves an ongoing educational program that includes the provisions covered in the Change Document, as well as the further provisions listed below.
1. Become cognizant of ways to reduce risk by working to identify any action, which could result in injury or death.
2. Encourage members to plan all events with incorporated measures that will protect each member or non-member.
3. Analyze any risks involved in actions before they are taken and plan events so the exposure to liability is limited.
4. Remove all risks associated with hazing and alcohol. The Interfraternity Council has well-established policies of hazing and alcohol abuse identified in the FIPG Manual. The Interfraternity Council does not condone nor will tolerate hazing by any member of any chapter.
5. Prevent situations that facilitate illegal drinking, the abuse of alcohol or illegal substance abuse according to Virginia State Law in any form.
6. Conduct an Activity Risk Assessment before hosting a function for the Fraternity. A list of assessments to be considered shall be developed by the Executive members of the Interfraternity Council, and shall include:
a. The liabilities that the IFC foresees in the upcoming event.
b. A list of problems that could arise.
c. Solutions to attempt to solve the foreseeable problems.
d. Safeguards that will be implemented in such a case that the event becomes uncontrollable.
e. A list of university rules that are acknowledged and shall not be violated.
f. A list of all city, county, and state ordinances that are acknowledged and shall not be violated.
Article XII Risk Management Policy on Alcohol and Drugs
Section 1. The Interfraternity Council at Old Dominion University is committed to providing its chapter members the information needed on which to base attitudes toward the role of alcohol in personal context, in group settings, and the practice environment. The Interfraternity Council seeks to be a positive influence in helping chapter members avoid the problems, which can be directly linked to the use of alcohol and substance abuse in general. Substance abuse in any form, be it through the abuse of alcohol, the use of illegal substances, or the use of controlled substances in an illegal manner is prohibited by the Interfraternity Council.
Section 2. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on chapter premises, during a Fraternity event, in any situation sponsored or endorsed by the chapter, or in any event an observer would associate with the Fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines.
Section 3. No alcoholic beverages may be purchased through chapter funds, nor may the purchase of same for members or guests be undertaken, or coordinated by any member in the name of, or on behalf of the chapter. (i.e. kegs or cases, is prohibited.)
Section 4. No members, collectively or individually, shall purchase, serve, or sell alcoholic beverages to any minor (i.e. those under the legal “drinking age”).
Section 5. OPEN PARTIES, meaning that those with unrestricted access by non-members of the Fraternity, without specific invitation, where alcohol is present, shall be prohibited.
Section 6. Any event can be considered a chapter event if the following situations are recognized:
1. The chapter pays for any part of the event.
2. The event is advertised in any way.
3. A significant amount of members are present.
Section 7. The possession, sale or use of ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on chapter premises or during a Fraternity event or any event that an observer would associate with the Fraternity is strictly forbidden.
Section 8. No chapter may co-sponsor an event with an alcoholic distributor, charitable organization or tavern where alcohol is given away, sold, or otherwise provided to those present.
Section 9. No chapter may co-sponsor or co-finance a function where alcohol is purchased by any of the host chapters, groups or organizations.
Section 10. All recruitment activities associated with any chapter will be a DRY recruitment function.
Section 11. All socials held by chapters with sororities will be a DRY function.
Section 12. All chapter events in which alcohol will be present must register with Old Dominion University through the Office of Student Activities and Leadership three (3) days before the event. Events not registered will not be permitted.
Section 13. No members shall permit, tolerate, encourage or participate in “drinking games.”
Section 14. No alcohol shall be present at any pledge/associate member/novice program activity or ritual of the chapter.
Article XIII Risk Management Policy on Hazing
Section 1. No chapter, colony, student or alumnus shall conduct nor condone hazing activities. Hazing activities are defined as, but not limited to the following:
1. Any form of physical exercise.
2. Any activity that might reasonably be expected to cause embarrassment or psychological harm to the individual.
3. Any activity that might reasonably be expected to bring physical harm to the individual.
4. Any activity that might reasonably be expected to degrade or otherwise comprise the dignity of the individual.
5. Any activity that might reasonably be expected to require an unreasonable or inordinate amount of the individual’s time or in any manner that would impair the individuals’ academic efforts.
6. Any activity that might reasonably be expected to make the individual an object of ridicule.
7. The required consumption of any liquid, solid or gaseous matter.
8. Any requirement which compels an individual to participate in any activity which is illegal or contrary to the individuals genuine moral and/or religious beliefs, or contrary to the rules and regulations of the educational institution.
Article XIV Risk Management Policy on Sexual Abuse and Harassment
Section 1. The Interfraternity Council will not tolerate or condone any form of sexually abusive behavior on the part of its members or the chapters thereof, whether physical, mental or emotional. This is to include any actions, which are demeaning to women or men, including but not limited to date rape or verbal harassment. It is the responsibility of each member to behave in such a manner that his words and actions cannot reasonably be perceived as sexually coercive, abusive, or exploitive.
Article XV Risk Management Policy on Fire, Health and Safety
Section 1. Any dwelling which is used or operated by the chapters of the Interfraternity Council, either temporarily or permanently, must comply with the following guidelines:
1. All chapter houses or event dwellings should meet all local fire and health codes and standards
2. All chapters should have posted by common phones, emergency numbers for police (local and campus) and ambulance, and should have posted evacuation routes on the back of the door for each sleeping room.
3. All chapters should comply with the engineering recommendations as reported by their insurance company.
4. Possession and/or use of firearms or explosive devices of any kind within the confines or premises of the chapter house or event dwelling are expressly forbidden.
Article XVI Risk Management Policy on Education
Section 1. Each Fraternity should annually educate its members, new members and active alumni in the Risk Management Policy of FIPG and Old Dominion University. Additionally, all members, and associate members and key volunteers shall be made available a copy of the Constitution & By-Laws of the Interfraternity Council at Old Dominion University, the “Interfraternity Council
Judicial Board Policy At Old Dominion University,” and all pertinent information regarding requirements and standards of being a fraternity man.
Article XVII The President’s Cup
Section 1. All fraternities within the Interfraternity Council will compete in ODU’s Recreational Sport leagues for an overall winner each academic year. Every fraternity is allowed as many teams as they can field, although only the top placing team will earn points for the event. No fraternity may field more than one team at the expense of another fraternity’s first team. At the end of the respective season for every sport, the team from each fraternity with the best standing will receive points. The team name(s) must be given to the sports chair before that sport starts.
Section 2A. All sports provided by ODU’s Recreational Sports will count toward an overall winner. These sports include but are not limited to:
1. Intramural Leagues: Any sport that has a qualifying round (a regular season) and a tournament (playoffs).
2. Intramural Special Events: Any event that lacks a tournament or playoffs and occurs over the course of no more than three days.
3. Intramural Tournaments: Any event that does not have a qualifying round prior to the start of the tournament and occurs over the course no more than three days.
4. Events may be added to Intramural Leagues, Intramural Special Events and Intramural Tournaments as they are offered by the Recreational Sports Department.
5. Chapters will be notified of any added events.
Section 2B. Examples and further explanations of these events are as follows:
1. Intramural Leagues: These sports all include playoffs based on the standing during the regular season, ex. football, basketball, soccer, softball.
2. Intramural Special Events: Any event in which more than two individual people or teams may compete simultaneously with each other. These events typically occur over a weekend, ex. races, golf tournaments.
3. Intramural Tournaments: Any event where the competition is placed into brackets to be knocked out without any type of qualifying round. These events typically occur over a weekend, ex. dodgeball, tennis, ping pong.
Any event that is disputed as to its classification may be brought up before IFC to be placed into one of the three categories and the participating fraternities will receive points accordingly.
Section 3. Scoring
1. For sports that are considered Intramural Leagues: for the qualifying round (or regular season), the team finishing in first will earn 50 points, the team finishing in second will earn 30 points, and the team finishing in third will earn 20 points. The placement of the teams will be determined by the percentage of games won. The placement in the tournament (or playoffs) following the season will determine the overall first place, who shall receive 100 points, second place shall receive 70 points, and third and fourth places shall receive 30 points apiece, assuming there is no game played to determine a definite placement between the two. If such a game is played, then the scoring would be 40 points for third, and none for fourth.
2. For sports that are considered Intramural Tournaments: their scores will be recorded based on how every fraternity finished out of the tournament, starting at 50 points for first, 30 points for second, and 15 points for third and fourth places. If two fraternities tie, then they will both be awarded the same amount of points for the respected place in which they finish. The fraternity that places behind the tied parties shall be awarded points two places behind the tied parties.
3. All sports that are considered Intramural Special Events will be treated as Intramural Tournaments, except that first place will earn 40 points, second place will earn 30, third place will earn 20, and fourth place will earn 5.
4. An abbreviated version of the preceding points follows:
a. Intramural Leagues (Regular Season): 1st – 50
2nd – 30
3rd – 20
b. Intramural Leagues (Playoffs): 1st – 100
2nd – 70
3rd – 30 (or 40)*
4th – 30 (or 0)*
(* Based on scenario outlined in subsection 1)
c. Intramural Tournaments: 1st – 50
2nd – 30
3rd – 15
4th – 15
d. Intramural Special Events: 1st – 40
2nd – 30
3rd – 20
4th – 5
Section 4. Point Eligibility - Since this is only for fraternities, only fraternities can take points. If only two fraternities sign up for a tournament, those two fraternities will be the only two able to receive points for that sport. The two fraternities will score first and second place points regardless where they finish among other sports teams.
Section 5. A roster will be submitted to Recreational Sports prior to the start of the season. This roster will be compared to the roster of active members in the chapter before the first match and any ineligible players will be removed from the sport team’s roster and the fraternity that the team represents will be notified of the player’s ineligibility. Attempts to place players already identified as ineligible may result in IFC judicial action. Similarly, any players not on the roster participating in any game or match will result in the forfeit of that game or match. A second violation will result in the forfeiture of points that the sport accrues. A third violation will result in suspension from the Greek league for the remainder of the academic year. Any violation incurred during any sport counts towards the overall number of violations. NOTE: In leagues where the Greek community is not placed separately from other competitors, teams may exist that contain members that are not currently on the roster without penalty, although these teams or players will be ineligible to receive points. An example of this would be an alumnus of a fraternity playing in a golf tournament.
Section 6. The Trophy - The winner with the overall highest points for the year will be the winner and will receive the Interfraternity Council’s trophy cup (the President’s Cup) by the second IFC meeting of the fall semester. It is the responsibility of the sports chair to ensure that the trophy is up to date and engraved with the winning fraternity’s name and year of victory. The fraternity must return the cup to the Greek Office by the last meeting of IFC in the spring so that it may be engraved for the following year.
Article XVIII Academic Scholarship Program
Section 1. The Interfraternity Council (IFC) hereby establishes an academic scholarship program, which will be mandatory for chapters that have not met the requirements for chapter GPA minimum standards as decided by IFC. This program will be held several times a week throughout the semester, whereas the eligible members will be required to attend the IFC study hall sessions, times to be announced a week in advance, or attend university sanctioned tutors.
Section 2. The GPA minimum standard for a chapter is a cumulative semester GPA of 2.3. The GPA minimum standards can be changed via a two-thirds vote initiated by members of the Executive Council. By failing to meet the GPA minimum standards for one semester, chapters must (co-)sponsor one academic seminar and pay a $50 fine. By failing to meet the GPA minimum standards for two consecutive semesters, chapters will be on one semester of social probation and pay a $100 fine.
Section 3. For any chapter that has not met the GPA minimum standards, each member must participate in the scholarship program, attending two sessions per week (four hours equivalent) if his GPA is less than a 2.0 or if he does not have an established GPA at Old Dominion University or three sessions per week (six hours equivalent) if his GPA is less than a 1.5. Sessions or hours can be fulfilled via ODU sanctioned tutoring sessions or by another organization’s study hall program, such as ROTC or ODU Athletics (or the mandatory OSAL/ASO program), with approval from the IFC Vice President of Academics, but it is encouraged that chapters utilize the IFC sponsored sessions. Furthermore, any chapter may have a member enroll in the program even if he is not required by IFC to attend.
Section 4. To enroll in the academic scholarship program, the chapter president or academic chair (or equivalent) must formally email a list of members (mandatory and/or voluntary) to the IFC Vice President of Academics. This list must include each member’s name, email, chapter name, GPA and special chapter requirements. Any special needs for members may be addressed to the VP of Academics.
Section 5. Punishment - Any chapter member that is eligible (required) to participate in the academic scholarship program that fails to attend 50% of his required sessions will have a $50 fine issued to his respective chapter and a letter will sent to the Chapter President, Chapter Advisor and his Chapter’s National Headquarters.
Section 6. Chapters that meet or exceed the undergraduate male average GPA for Old Dominion University will receive 20% off of IFC dues for the following semester, rounded to the nearest dollar.
Section 7. The chapter with the highest GPA receives an additional 10% off of IFC dues for the following semester, rounded to the nearest dollar.
Article XIX Contingency Funds
Section 1. In order to request money from the Interfraternity Council, a chapter must demonstrate and easily communicate the necessity of the desired funds. In addition, all requests for contingency must be explicit as to what the money is to be spent on.
Section 2. Individuals can request contingency funds from the Interfraternity Council, but such requests must be done on behalf of the chapter in which the individuals are members. Funds will then be issued to the chapter to distribute to the requesting individuals.
Section 3. Request in Advance – To request funds before an event has occurred, the request must be made at least two (2) weeks in advance. Receipts must be provided within one (1) week after the event has occurred. If receipts are not provided in the designated timeframe, then the requesting chapter has two (2) weeks to pay back the contingency or face charges.
Section 4. Request for Reimbursement – To request reimbursement for an event that has passed, receipts must be provided when the request is made.
Section 5. Approval for administering contingency is done through the two-thirds (2/3) vote of the General Council and shall take place one (1) week after the request has been made.
Section 6. Any unused contingency must be returned within one (1) week after the event has occurred. | 
